How Suppliers and Planners Can Negotiate to Get What They Need in an RFP

  • June 01, 2017
  • 11:30 AM - 1:30 PM
  • Sheraton Portland Airport Hotel


(depends on selected options)

Base fee:
  • Planner guests attend their first meeting free of charge and can either register individualy or as a guest of another member.

Registration is closed

There is a lot of information that goes into an RFP and needs to be clearly stated to ensure that the planner gets an accurate and complete response to the inquiry. 

Items include the date of the event and possible alternative dates, how many attendees, number of room nights needed, meeting/breakout rooms needed, AV requirements, and more.

A panel of Planners and Suppliers will discuss the RFP process and considerations like peak/demand/periods/when a hotel can be more flexible, food and beverage, cost of AV and requirements depending on the property, and how both Planners and Suppliers can negotiate so that both parties can collect all the information they need and have a positive outcome for both.

Facilitator: Carolyn Wence, CMP, CGMP
Assistant: Jan Johnston, CGMP

Carolyn Wence, CMP, CGMP joined SGMP in 2005. She has served on several chapter committees and was 1st VP for 2009-2011 prior to being elected President.  She has been involved with organizations like MPI-OC, GMIC, Executive Women’s International, OC, POVA, Portland Oregon Visitor’s Association (now Travel Portland) and has served as a Board member for several of these organizations.

She also owns her own Destination Management Company called "Plans & Action" an independent meeting and special event firm.  She has worked with clients large and small, in venues across the United States and around the world, on events ranging from major conferences and conventions to small tours and private parties. In her spare time, Carolyn has taught Convention & Meeting Management courses at, Mt. Hood Community College.

Jan Johnston, CGMP, current GOSGMP First Vice President, joined SGMP in 2006. She has served on chapter committees, has been Chapter Conference Chair for the past three years and has held a position on the Chapter Board as Secretary and Communications Director prior her current position.  Jan has worked with the State of Oregon in Public Health for many years and is involved with several different meetings and conferences in Oregon. 

Jan also works on a dinner cruise boat and sees both the planner and supplier side of planning which has been a big help to understand how the two fit together to create a successful event.

 Meeting Property


Sheraton Portland Airport Hotel
8235 Northeast Portland Airport Way
Portland, OR 97220

GOSGMP Member: Michele Clifford



GOSGMP is a proud chapter member of SGMP.  To learn more about SGMP, visit

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